Job Description

Legal Secretary

A well-established law firm is seeking a skilled Legal Secretary to support a single attorney with administrative and legal tasks. This role involves managing time entries, billing coordination, document handling, court filings, and overall workflow management.

Key Responsibilities

Deliver dedicated administrative assistance to one attorney
Enter daily time records and reconcile with Aderant; maintain accurate timeslip records
Partner with the Billing Coordinator to prepare, edit, finalize, and distribute client invoices
Draft, edit, and complete legal documents and related correspondence
Maintain organized client correspondence files in chronological order
Ensure accurate filing and recordkeeping for all client matters and legal documents
Prepare and electronically file (eFile) materials with the Connecticut Probate Court
Submit check requests and complete expense reimbursement forms as needed
Monitor and track phone charges, mobile usage, and related reports for reimbursement purposes
Manage attorney’s calendar and coordinate meetings, ensuring advance preparation is handled
Handle mailing, copying, emailing, and deliveries via USPS, FedEx, UPS, etc.
Review and sort incoming mail for the attorney
Willingness to work overtime when required

Qualifications

Bachelor’s degree preferred
Familiarity with Connecticut Probate Court processes, judicial systems, ePortal, and CSC eRecording is a plus
Comfortable using:
Microsoft Office (Word, Excel, Outlook)
iManage, Olympus, Aderant, GEMS, Westlaw, Lexis/Nexis, ChromeRiver (preferred; training available)
Strong organizational habits and keen attention to detail
Excellent written and verbal communication skills
Ability to multitask, prioritize effectively, and manage time efficiently

Benefits

Benefits: Robust benefits package
Classification: Non-exempt; overtime eligible
Paid Time Off: 25 days annually
Schedule: 35-hour workweek

Job Tags

Work at office,

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