Receptionist Job at Forrest Solutions, San Francisco, CA

T1g4UktpaitSVjhBMldRdUVnWVV0VlcxUlE9PQ==
  • Forrest Solutions
  • San Francisco, CA

Job Description

Receptionist

Location: San Francisco, CA (Onsite)

Compensation: $36–$38/hour

Schedule: Monday to Friday, 6:00 AM – 3:00 PM

Overview:

We are seeking a polished and highly organized Receptionist to be the first point of contact at our San Francisco client office. This individual will serve as both the face of the firm and a key operational support across facilities, vendor coordination, scheduling, and event planning. The ideal candidate thrives in a fast-paced, professional setting and is equally comfortable greeting guests as they are managing floor plans and supply logistics.

This is a dynamic, multi-functional role best suited for someone who takes initiative, communicates effectively, and can juggle administrative tasks with hospitality-level service.

Key Responsibilities:

Reception & Front Desk Operations

  • Maintain a professional and welcoming reception desk presence at all times
  • Answer, screen, and route incoming calls with a high degree of professionalism
  • Greet and check in guests, manage visitor access, and coordinate desk assignments
  • Maintain and update the front desk and visitor manuals
  • Prepare conference rooms, manage catering logistics, and oversee event setup

Administrative Support

  • Manage incoming and outgoing mail, packages, and courier services
  • Track and submit accounts payable invoices for approval
  • Coordinate with internal teams and building services to address tech support and workspace issues
  • Support onboarding of new employees with desk setup, ID badge activation, and initial supplies

Facilities & Office Services

  • Serve as the point of contact for vendors, building management, and Environmental Health & Safety
  • Maintain physical office condition and ensure facilities are fully operational
  • Order, stock, and manage inventory for office, kitchen, and bathroom supplies
  • Oversee maintenance schedules for appliances and office equipment

Real Estate & Floorplan Management

  • Act as on-site liaison for the Global Head of Real Estate
  • Coordinate with building management for utilities, repairs, and office services
  • Manage seating charts and floorplans using WISP/OfficeSpace software
  • Facilitate employee moves, new hire desk assignments, and seating optimization for teams

Corporate Services & Event Planning

  • Collaborate with the global Corporate Services team on firm-wide initiatives and events
  • Support ad hoc projects and planning efforts across departments
  • Participate in monthly team meetings and assist with internal event coordination

Required Skills & Qualifications:

  • 3+ years of experience in a front desk, administrative assistant, or office coordination role
  • Proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint)
  • Experience with workplace planning tools like WISP or OfficeSpace preferred
  • High attention to detail, ability to multitask, and a proactive attitude
  • Excellent interpersonal, verbal, and written communication skills
  • Ability to maintain confidentiality and handle sensitive information professionally

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Tags

Monday to Friday,

Similar Jobs

Momentive Technologies

High Purity Ceramics Consultant Job at Momentive Technologies

 ...Technologies applies advanced materials science to design and manufacture ultra-high-performance quartz materials, quartz crucibles, and ceramic products that are vital to a variety of high-growth end markets, including the silicon and compound semiconductor industries,... 

Russell Tobin

Merchandise Specialist Job at Russell Tobin

 ...Site Merchandiser Next-Gen Retail Innovation Location: Onsite in Seattle, WA Duration: 3-Month W2 Contract Pay: $35$41/hour, depending on experience About the Role: Russell Tobin & Associates is supporting a leading retail-tech client that is reimagining... 

County of Rockland

Pollution Control Assistant Job at County of Rockland

 ...Pollution Control Assistant (Rockland County Sewer District No.1) Type: Rockland County Government Salary/Pay Rate: $31.39/hour Posted Date: 04/22/2025 10:28 AM The Rockland County Sewer District No. 1 is seeking a candidate to work in their Operations Department... 

Midwest Logistic Systems

Midwest Logistics Systems Part-time Dedicated truck driver Job at Midwest Logistic Systems

 ...automotive parts in dry van trailers with newer trucks. Haul no-touch, mostly drop-and-hook...  ...~$1,500 sign-on bonus for experienced drivers. Qualifications Valid Class A...  ...Midwest Logistics Systems, Ltd. (MLS) is operated separately from Schneider with its own operating... 

ICEYE US

Facilities Security Officer Job at ICEYE US

 ...Position: Facilities Security Officer (FSO) Location: Irvine, CA Pay: 130k - 150k DOE Requirement: Must have security clearance ICEYE US, Inc. is seeking a dedicated Facilities Security Officer (FSO) to join our team. The FSO will be responsible for maintaining...