Job Description

Front Office & Administrative Coordinator

We’re seeking a proactive and organized professional to manage our front desk and support daily office operations. This role is the first point of contact for visitors and plays a key role in keeping our workplace running smoothly.

Key Responsibilities:

Front Desk & Visitor Experience

• Greet and assist visitors, vendors, and clients
• Answer and route incoming calls, take messages
• Manage conference room bookings and meeting logistics
• Coordinate visitor needs and ensure sign-in/security compliance

Office & Facilities Support

• Order and maintain office and pantry supplies
• Keep shared spaces organized and stocked
• Handle incoming/outgoing mail and packages (FedEx, UPS, USPS)
• Support basic facility maintenance and liaise with IT and vendors

Administrative Assistance

• Schedule meetings and maintain team calendars
• Arrange travel and coordinate daily team lunches
• Process expense reports and assist with accounts payable
• Provide general administrative support and assist with ad hoc projects

Requirements:

• High school diploma or equivalent
• 3+ years of front desk or administrative experience
• Proficient in Microsoft Word, Excel, and Outlook
• Strong organizational, communication, and multitasking skills
• Bilingual in English and Spanish a plus

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